Welcome to the Sidney-Shelby County Health Department Birth and Death Certificate online ordering system. Our office hours are from 7:30 AM to 4:00 PM on Monday through Friday and 7:30 AM to 6:00 PM on the first and third Wednesdays of every month.



Birth Certificates 

  • The office only issues certificates for births that occurred in Ohio from December 1908 – present. 
  • For births outside the State of Ohio, please contact the state in which the event occurred. 


New Birth Certificates 

  • Certificates for new births typically takes up to 2 weeks to become available. While Sidney-Shelby County Health Department strives to provide this service as quickly as possible, the information must first be received from the birthing hospital (or center) and uploaded into State of Ohio records system.
  • The Office of Vital Statistics processes orders within 2 business days once the information is available.


Death Certificates 

  • This office only issues certificates for deaths that occurred within the County limits of Sidney-Shelby from December 1908 – present.
  • The address of the death must fall within the County limits of Sidney-Shelby.
  • For Death records in Sidney-Shelby County prior to December 1908, contact the Sidney-Shelby County Probate Court 937-498-7263.  For Death records in any other county prior to 1908, contact the probate court of that county.
  • For deaths outside the State of Ohio, please contact the state in which the event occurred. 
  • For deaths occurring outside of the County of Sidney-Shelby, but within Ohio, contact the county's office of vital statistics where the death occurred or the Ohio Department of Health.  
  • The year of death is mandatory to obtain a Death Certificate.  If you do not know the exact date please enter (99/99/2000).


Attention Applicants 

  • If you are applying for your own Birth Certificate and you have changed your name since birth, (Marriage, Legal Name Change, Adoption) please enter the reason for your name change in the 'Special Instructions' field on Step 4 of the application.


Social Security Numbers on Death Certificates
Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.


To begin the order process, click on the links on the left


Back to the Sidney-Shelby County Health Department website

The Following Vital Records May Be Requested Online:
Certified Birth Certificate $25.00 each copy
Certified Death Certificate

$25.00 each copy

* An additional Non-Refundable $5 Convenience and Credit Card Processing Fee will be applied to all online orders 


Delivery Options

Standard Shipping $0.68
Priority Shipping $9.85
Express Shipping $30.45


Standard Shipping is through the USPS. Please allow 7-10 business days for shipping after the application has been approved.



For More Information, Contact:

Sidney-Shelby County Health Department
202 W. Poplar St.
Sidney, OH 45365


Phone: 937-498-7249
Fax: 937-498-7013

For Technical Support, Contact:

Permitium Software
Email: help@permitium.com